Health and Safety Policy
What is a Health and Safety policy?
A Health and Safety policy sets out your organisation’s general approach and commitment to Health and Safety, together with the arrangements you have in place to manage it.
A Health and Safety policy is a unique document that outlines who does what, when and how, and should be simple for everyone in the organisation to follow.
We recommend the Health and Safety policy is reviewed annually to account for legislation or company changes.
Why you need a Health and Safety policy
- A Health and Safety policy is required for any organisation employing five or more people. It helps protect the wellbeing of staff, visitors, customers and anyone else affected by your organisation’s work.
- A Health and Safety policy leads to a safer working environment which, in turn, reduces staff absences. A safer, healthier and therefore happier workforce is more productive. Less absence plus better productivity equals increased profit.
- A Health and Safety policy is good for your company’s corporate social responsibility and will enhance your reputation with customers and suppliers.
How Havio can help with your Health and Safety policy
- We start with a telephone or face-to-face consultation to better understand your business, its challenges and your specific areas of risk.
- Our Health and Safety policies are entirely bespoke to your organisation so you won’t receive reams of paperwork with arrangements that aren’t relevant or proportionate to your business.
Construction Phase Plan
What is a construction phase plan?
A construction phase plan is a document that assists in safeguarding the Health and Safety of anyone affected by a construction project. A proportionate construction phase plan is required for all construction projects, regardless of size, under The Construction (Design and Management) Regulations 2015.
What is in a construction phase plan?
A Havio produced construction phase plan includes the following:
- Project directory
- Description of the project
- Communication and management of the works
- Information, instruction and training
- Welfare arrangements
- Emergency arrangements
- Arrangements for controlling high risk activities
- Information on the Health and Safety file
Why use Havio for your construction phase plan?
- Using Havio for your construction phase plan will help ensure you comply with The Construction (Design and Management) Regulations 2015, while allowing you time to focus on what you specialise in.
- We write the construction phase plan following a site visit and a review of all project information, resulting in a high-quality document, tailored for your business.
- We can also produce a construction phase plan as part of our wider new site critical plans service, which includes a fire risk assessment, traffic management plan and project risk assessment, and provides excellent value
Fire Risk Assessment
What is a fire risk assessment?
An often-overlooked element of a construction project, a fire risk assessment is a legally required document which must be updated throughout the project. Havio acts on behalf of the responsible person to ensure a risk assessment is completed, and that appropriate control measures are in place to minimise fire risk to life and property.
Why you need a fire risk assessment
- Fires on construction sites and in buildings undergoing refurbishment are a frequent occurrence. People are injured or killed, and property is destroyed, including irreplaceable heritage buildings.
- In addition, a fire on a construction site can have a devastating impact on business continuity and project viability. Businesses suffer disruption and unexpected costs, from which many never recover.
- By having a fire risk assessment and taking simple, common sense steps, you keep on-site operatives, or others affected by your undertakings, safe from the risk of fire, and ensure your business continues to thrive.
- There is a legal requirement to have a fire risk assessment as a responsible person under The Regulatory Reform (Fire Safety) Order 2005. The Construction (Design and Management) Regulations 2015 also outline the need for robust fire safety arrangements.
Why use Havio for your fire risk assessment?
- With Havio you can be sure you receive a fully encompassing fire risk assessment rather than a tick box exercise.
- We are construction Health and Safety experts and have in-depth knowledge of HSG168, Fire Safety in Construction, as well as The Joint Code of Practice on the Protection from Fire of Construction Sites and Buildings Undergoing Renovation. Our team of expert consultants hold membership of the Institution of Fire Engineers (IFE) and are fully qualified to provide the best possible support.
- We always ensure we balance the control measures required with the business case around implementing such controls.
Traffic Management Plan
What is a traffic management plan?
A traffic management plan clearly details how your site is organised so vehicles and pedestrians can move around safely. Our document includes both written controls and a schematic plan.
Why you need a traffic management plan
- Traffic and pedestrian management is the biggest cause of workplace fatalities and major injuries within the construction sector. By implementing a robust plan and sensible controls you will reduce risks to those affected by your business as far as is reasonably practicable, and you will also be legally compliant.
- A traffic management plan leads to a safer working environment which, in turn, reduces staff absences. A safer, healthier and therefore happier workforce is more productive. Less absence plus better productivity equals increased profit.
Why use Havio for your traffic management plan?
- Havio is competent to deliver traffic management plans.
- We employ high calibre consultants with many years’ experience and training, and a wide range of specialisms to ensure you get the right advice. All consultants are members of the Institution of Occupational Safety and Health (IOSH) and many hold or are working towards chartered status and are on the Occupational Safety and Health Consultants Register (OSHCR).
- But technical acumen is only one aspect of what makes a good Health and Safety consultant, they also need excellent interpersonal skills. Prior to joining us all consultants complete a psychometric test to ensure they possess the right character traits to deliver Health and Safety the Havio way.
- We are passionate about keeping things simple and controlling risks proportionately. We are aware over-controlling risk without positively impacting safety standards can impact profits and dilute the safety message.
- Havio is an accredited Safety Schemes In Procurement (SSIP) Worksafe Consultancy.
Risk Assessment and Method Statements
What are risk assessments and method statements?
Often referred to as RAMS, risk assessments and method statements are two separate documents which are frequently combined.
A risk assessment is the cornerstone of successful Health and Safety management. A risk assessment looks at significant hazards for the task or activity being assessed and determines control measures required to reduce the risk to acceptable levels.
A method statement, also known as a safe system of work outside of the construction industry, is a formal procedure following evaluation of a high-risk task or activity.
Avoiding online risk assessments and method statements
- Havio does not provide online risk assessments and method statements for a number of reasons. All too regularly we are approached by organisations who have produced risk assessments and method statements from an online provider, which are wholly unsuitable for their business.
- Online risk assessments and method statements are too generic in nature and are not specific to the task or activity in hand. They often include excessive control measures which businesses cannot achieve and should not have to.
- Once control measures are written down on paper in an official statement, you are legally committed to them, so we advise our clients to avoid online risk assessments and method statements.
Why you need risk assessments and method statements
- Risk assessments and method statements help protect the wellbeing of staff and anyone else affected by your organisation’s work. They ensure you are legally compliant and enhance your reputation with customers and suppliers.
- Effective risk assessments and method statements lead to a safer working environment which, in turn, reduces staff absences. A safer, healthier and therefore happier workforce is more productive. Less absence plus better productivity equals increased profit.
Why use Havio for your risk assessments and method statements
- Havio provides excellent value and saves you time and money by designing bespoke risk assessment and method statement templates that you can tailor per project.
- We are competent to deliver risk assessments and method statements to a wide range of clients within the construction sector. We are passionate about keeping things simple and controlling risks proportionately. We are aware over-controlling risk without positively impacting safety standards can impact profits and dilute the safety message.
- We employ high calibre consultants with many years’ experience and training. All consultants are members of the Institution of Occupational Safety and Health (IOSH) and many hold or are working towards chartered status and are on the Occupational Safety and Health Consultants Register (OSHCR). They have a wide range of specialisms to ensure you get the right advice, including memberships of the Association of Project Safety (APS) and British Occupational Hygiene Society (BOHS).
- But technical acumen is only one aspect of what makes a good Health and Safety consultant, they also need excellent interpersonal skills. Prior to joining us all consultants complete a psychometric test to ensure they possess the right character traits to deliver Health and Safety the Havio way.
- Havio is an accredited Safety Schemes In Procurement (SSIP) Worksafe Consultancy
Health and Safety Training
What is Health and Safety training?
The Health and Safety at Work etc Act 1974 requires all employers to provide staff with adequate information, instruction and training to ensure Health and Safety procedures are understood.
Why Health and Safety training matters
Accidents and ill health associated with work result in needless pain and suffering for the individual, and also huge costs associated with a loss of business continuity.
In 2019, 147 people were fatally injured in work-related accidents in the UK, over 555,000 injuries were reported, and 1.4 million people suffered from a work-related illness resulting in over 30 million lost working days.
Why you need to invest in Health and Safety training
- Ensuring safe and healthy working must be a key priority for everyone, and this requires real competence, not just commitment and good intentions.
- A focused Health and Safety training programme fosters a positive culture in which unsafe and unhealthy working are not tolerated. It helps your employees identify hazards, adopt safe and healthy working practices, and spot ways to improve Health and Safety management.
- Health and Safety training enables you to meet your legal duty to protect your employees and others, and helps to avoid the pain, anguish and financial cost that accidents and ill health cause.
Our Courses
- Asbestos Awareness
- CDM Awareness
- Display Screen Equipment Assessors
- Fire Warden Training
- Fire Awareness Training
- COSHH Training
- Health and Safety Awareness for Directors and Senior Managers
- Health and Safety Awareness for Employees
- Health and Safety Awareness for Managers
- Manual Handling Awareness
- Risk Assessment Training
Why use Havio for your Health and Safety training?
- We deliver in-house, bespoke Health and Safety training courses rather than open courses, in keeping with our promise to tailor services to your unique needs.
- Our Health and Safety training is delivered by working consultants meaning they are active in the field and can make the training as real world as possible.
- We don’t believe training should be about a trainer talking at their audience from a set of slides, so we keep people engaged by bringing Health and Safety to life.
- We deliver Health and Safety training at your workplace and are flexible around timings to fit in with your business.
- We provide cost-effective solutions. As training is delivered in-house delegates don’t need to be sent away on external courses.
There is no minimum number of attendees. Our courses can be delivered to between one and fifteen delegates.
Online Training
What is online training?
Havio recognises the importance of flexibility and a blended approach to Health and Safety training and development, so we’ve created a range of cost-effective online e-learning solutions that provide practical, flexible and convenient learning, to fit around your business needs.
Our online Health and Safety courses provide users with the knowledge and skills needed to stay safe in the workplace. All of our courses are fully editable, intuitively designed and regularly updated to ensure the highest standard of training.
Our Courses
- Asbestos Awareness
- Code of Conduct
- Contractors Safety Procedures
- CPR Essentials
- Cyber Security
- DriveWize Training
- Ebola Virus and Disease
- Electrical Safety
- ErgoWize (DSE) Awareness
- Evacuation Procedures
- Fire Safety Essentials
- Fire Wardens
- Food Safety Essentials
- General Data Protection Regulation (GDPR)
- Hazardous Substances (COSHH)
- Health and Safety Induction
- Homeworking Policy
- Legionella
- Lone Working Essentials
- Managing Health and Safety
- Manual Handling Awareness
- Mental Health Awareness
- Modern Slavery
- Money Laundering
- Noise at Work
- Pandemic Awareness
- Pandemic Procedures
- Personal Protective Equipment (PPE)
- Risk Assessment Awareness
- Safeguarding
- Security and Terror Alerts
- Sexual Harassment (UK)
- Slips, Trips and Falls
- Social Media Policy
- Whistleblowing
- Working at Height Awareness
HR Courses
- Alcohol and Drug Awareness Policy
- Anti-Bribery and Corruption
- Bullying and Harassment Policy
- Data Protection
- Disciplinary Policy
- Equality and Diversity Policy
- Grievance Policy
- Internet User Policy
- New and Expectant Mothers Policy
- Resource Efficiency
- Stress Awareness
Assessments
- DriveWize Assessment
- ErgoWize (DSE) Assessment
- Expectant Mothers Risk Assessment
- Homeworker Safety Risk Assessment
- Lone Worker Risk Assessment
- New Mothers Risk Assessment
Why use Havio for your online training?
- Havio’s online training provides a blended approach to learning.
- Our flexible online training can be carried out on PCs, laptops or tablets, and is available in 68 different languages.
- Users can complete our e-learning at work, or at home in their own time. They can leave a course, come back to it and pick up where they left off if necessary.
- On successful completion of a course, users receive a unique e-certificate which can be viewed, downloaded and printed at any time.
- Our online courses deliver excellent value for money, with reduced rates available for high volume purchases, and you have the opportunity to live demo the training before making any commitment. Havio can administer all your e-learning for an additional fee.
Health and Safety Audits
What is a Health and Safety audit?
A Health and Safety audit is routinely conducted, either by a regulatory body or by your company, to provide a systematic review of your Health and Safety management. It serves two broad purposes:
It determines whether your company is in compliance with current Health and Safety legislation, as well as your existing management system. A Health and Safety audit will provide you with a clear indication of your level of compliance and help you decide where best to focus your attention and company resources.
It can also be used to identify weaknesses in your company’s safety programmes and processes. Audits are used as a guide for designing safety plans or to identify corrective actions that should be undertaken.
Why you need a Health and Safety audit
- A Health and Safety audit will help protect the wellbeing of staff, visitors, customers and anyone else affected by your organisation’s work, and will increase employee awareness of Health and Safety.
- A Health and Safety audit leads to a safer working environment which, in turn, reduces staff absences. A safer, healthier and therefore happier workforce is more productive. Less absence plus better productivity equals increased profit.
- A Health and Safety audit will provide you with an overview of compliance, showing where you are performing well and what needs to be improved. It will save you money by directing resources to issues that are real rather than perceived.
- Having a system in place to independently monitor and review performance will improve your company’s credentials and enhance your reputation with customers and suppliers.
Why use Havio for your Health and Safety audit?
- We are a market leading Health and Safety consultancy and are good at what we do. We are trusted by hundreds of clients for their Health and Safety audits.
- We take time to get to know your business and will conduct multiple interviews with key stakeholders, taking a deep dive into the business rather than operating from behind a desk.
- Various members of our team, with their own specialisms, will feed into different areas of the audit so you know it is being completed by leading experts in their field.
- We present the Health and Safety audit back to key stakeholders, bringing it to life rather than expecting you to pore over the details. We can support you in any follow-up activity which may come out of the Health and Safety audit.
Health and Safety Inspections
What is a construction site Health and Safety inspection?
A Health and Safety inspection is a thorough check on a construction site to identify and control potential hazards and ensure all on-site operatives, and others affected by construction activities, are not put at risk.
Health and Safety inspections provide a snapshot of compliance at a specific moment in time and should not be confused with a Health and Safety audit.
Why you need Health and Safety Inspection services
- Health and Safety inspections identify hazards and provide pragmatic solutions to rectify issues. They also help to ensure you comply with the law.
- We see a Health and Safety inspection as an opportunity to coach our clients and the workforce. We ensure our visits focus on positive aspects of performance as well as any aspects which require attention. We are a partner and will work closely with you to achieve excellence in a fast-paced, commercially driven world.
Why use Havio for your Health and Safety inspection?
- Havio will work with you to ensure the inspection is bespoke to your organisation. We constantly strive to keep Health and Safety compliance simple, so it makes sense for both operatives and the larger business.
- We have developed a smart Health and Safety dashboard to provide high level trend analysis of performance on sites and workplaces following site inspections. Clients can use this data to drive safety performance, target specific activities to reduce risk and deliver cost effective improvement plans.
- We employ high calibre consultants with many years’ experience and training. But technical acumen is only one aspect of what makes a good Health and Safety consultant, they also need excellent interpersonal skills. Prior to joining us all consultants complete a psychometric test to ensure they possess the right character traits to deliver Health and Safety the Havio way.
Competent Source of Advice
What is competent Health and Safety advice?
A competent source for Health and Safety advice can be an individual who has sufficient skills, knowledge and experience, or a company that provides this service.
You cannot devolve the management of Health and Safety risks to others. However external specialists or consultants can be used to contribute to your overall Health and Safety management.
Why you need access to a competent source of Health and Safety advice
- Having access to a competent source of Health and Safety advice is a legal requirement under regulation seven of The Management of Health and Safety at Work Regulations 1999.
- Having access to a competent team will help protect the wellbeing of staff, visitors, customers and anyone else affected by your organisation’s work, and will enhance your reputation with customers and suppliers.
- Access to competent Health and Safety advice will keep you up to date with specific legislative changes that affect your business and will save you valuable time searching through confusing and conflicting online advice.
- Competent Health and Safety advice leads to a safer working environment which, in turn, reduces staff absences. A safer, healthier and therefore happier workforce is more productive. Less absence plus better productivity equals increased profit.
Why use Havio for competent Health and Safety advice?
- Havio is multi-disciplined and is competent to deliver Health and Safety advice to a wide range of industry sectors including construction, corporate, heavy industry, waste, manufacturing, warehouse, retail, leisure and transport.
- We are passionate about keeping things simple and controlling risks proportionately. We are aware over-controlling risk without positively impacting safety standards can impact profits and dilute the safety message.
- Havio provides a helpline directly to our team of consultants, not to a contracted helpdesk, and will provide a same day initial response to your enquiry. We will provide a certificate valid for the time stated in the proposal and we will also provide company CVs and our insurances for your records.
- All our consultants are members of the Institution of Occupational Safety and Health (IOSH) and many hold or are working towards chartered status and are on the Occupational Safety and Health Consultants Register (OSHCR). They have a wide range of specialisms to ensure you get the right advice, including memberships of the Institution of Fire Engineers (IFE) and British Occupational Hygiene Society (BOHS). Havio is an accredited Safety Schemes In Procurement (SSIP) Worksafe Consultancy and an Accredited Member of the Association of Project Safety (APS).
- You will get access to a regular company newsletter and have access to discounts on a range of follow-on services.
Additional Services
In addition to our core services, Havio offers a wide range of extra services to cover all your Health and Safety needs. These include:
Incident investigations
Unfortunately incidents do happen, and when they do it is essential action is taken to learn from them. We understand that when an incident occurs you need a partner there as soon as possible, and we can facilitate this due to the size of our team. We will work quickly with you to produce a comprehensive written report which looks at all the causes of the incident, as well as any action that must be taken to avoid further occurrences.
Meeting attendance
Havio can provide a partner to help guide you through any Health and Safety meetings you hold internally or may be asked to attend externally.
Accreditations and questionnaires
Havio can help with completing, and providing evidence for, various questionnaires and accreditations. We have many years’ experience in gaining accreditations for our clients, including SSIP, CHAS, Safe Contractor, Exor, SMAS, Constructionline and many more.
